Hours tied to specific jobs
Payroll
HVAC payroll software that matches what happened in the field
Payroll should not be a Friday surprise. FieldCrew ties every hour to a job so you pay techs accurately and export clean data to QuickBooks.
Short answer
Small HVAC companies pay field techs accurately by using job-coded time tracking — every hour is logged against the job it belongs to before payroll runs. That removes rounding, unallocated time, and the guesswork that triggers wage-and-hour risk. FieldCrew exports QuickBooks-ready payroll with full job context.
From clock-in to payroll export
Step 01
Capture hours on the job
Techs clock in against the job from a phone link. No end-of-week reconstruction.
Step 02
Review before you pay
See labor cost per job, flag overruns, and catch unallocated hours before payroll is finalized.
Step 03
Export to QuickBooks
One-click export with hours tied to jobs. Your books match the field.
What accurate HVAC payroll looks like
QuickBooks-ready export
Less payroll leakage (8–15% typical)
Clear overtime visibility
Stronger wage-and-hour compliance
Job-level labor cost for quoting
The cost of payroll you cannot explain
When payroll is full of hours you cannot tie to any job, margin disappears quietly. Job-coded tracking makes every dollar of labor visible before it leaves your account.
Frequently asked questions
- How do small HVAC companies pay field techs accurately?
- Use job-coded time tracking so every hour is logged to a job (or a clear non-billable code) as work happens. Review labor cost per job weekly, then export payroll with that context. FieldCrew automates the link between field time and payroll.
- Does FieldCrew replace my payroll provider?
- FieldCrew handles time tracking, job costing, and payroll export. Many shops export to QuickBooks or Gusto for final processing. FieldCrew makes sure the hours are right before they get there.
- How does this help with wage-and-hour compliance?
- Accurate, contemporaneous time records tied to jobs reduce rounding errors, misclassification, and unallocated hours — the most common payroll mistakes that trigger compliance risk for HVAC contractors.